Table of Contents       3. Catalog your data

3.1 Catalog one volume

Since cataloging your data is one of the most important functions of NeoFinder, there are multiple way of doing this.

You can use the “Plus” button in the lower left corner of the NeoFinder window. Or use the
New Catalog from Volume menu command in the File menu in the menu bar.

     Catalog Volume Button

    Catalog Volume Menu command

In both cases, NeoFinder will then ask you to select the volume you wish to catalog.

You can also just drag the icon of any volume from your Desktop into the LIBRARY section of NeoFinder:

Drag a volume into NeoFinder to Catalog it

Afterwards, NeoFinder will start to catalog this volume, showing you its progress.

pause button cataloging

The amazing thing here is that even while NeoFinder catalogs the volume, you can still use all the other features of NeoFinder, as cataloging runs in the background and won't disturb the other features of NeoFinder.

And, gasp, you can even catalog multiple volumes or folders in parallel at the same time with NeoFinder!

Pause and Continue
If you are cataloging a very large server or NAS volume, and you need your network bandwidth for more urgent work, you can ask NeoFinder to
Pause cataloging, using the Pause button. NeoFinder will simply wait until you press Continue to keep going with the cataloging process.

Progress Thumbnails
When your are cataloging photos or videos, NeoFinder will now show thumbnails of cataloged items in the progress window, if you have enabled the creation of thumbnails for either. That way, you can already see what NeoFinder is doing.

Services Menu from the Finder
You can use the Services menu in the context menu of Apple’s Finder to quickly catalog a volume or just a single folder:

Catalog volume in the Services menu of macOS

What number is shown in that progress?
If you catalog an entire disk, and the volume format of that disk offers a total number of files and folders, such as HFS+, but NOT like APFS, then NeoFinder can use that number as an estimate, and counts down.

For other volume formats, or when you catalog a folder, NeoFinder has no way of knowing the number of files and folders up front, so it will count upwards.

When you
Update an existing catalog, NeoFinder will use the number of files and folders in that as an assumption for counting.

If the actual number of cataloged files and folders is larger than what NeoFinder has assumed, which happens when you catalog archive file contents, for example, then NeoFinder will start counting upwards.

We tried to make the best guesses and display the most helpful information there in all cases…

What is next?

3.2 Catalog many volumes (Batch Catalog)
3.3 Cataloging settings
3.4 Automatically catalog volumes when they are ejected
3.5 Update existing catalogs
3.7 Cataloging a Folder
3.11 Catalog “cloned” disks
3.18 Securely store your actual media