Table of Contents                                                   13. Inspector


13.2 Keywords

NeoFinder 7 has a powerful keyword management and editing solution for your photos and files.

Open the
Keywords - Controlled Vocabulary in the Item menu.

It will show you a window with a long keywords list.

You can quickly add or remove keywords to the list by using the
+ and - buttons underneath it.

Screen Shot 2017-08-29 at 09.12.38

If the list is really long, you probably want to search it, so there is a filter field directly above the list. NeoFinder will show you only those keywords that contain the search string you have entered there.

Screen Shot 2017-08-29 at 09.14.18

Underneath the list, NeoFinder also shows you the total number of keywords in that list, and the number of those that the filter currently displays.

There are two new options here starting with NeoFinder 7.1.

Add all new keywords to this list
If you activate this checkbox, NeoFinder will automatically add all new keywords to your controlled vocabulary. Both when you type them in the Inspector, or when you catalog or update a folder or disk and these contain files with new keywords not yet in this list.

Only allow keywords from this list
This option enforces the use of keywords from this list in the Inspector. NeoFinder will only allow you to type or select keywords from this list when you want to add them to items from your catalogs. That is useful to make sure that there are no typos, and only the “official” keywords form this list are used by everywhere.


If you use NeoFinder 7 for the first time, the keywords list is probably empty. How can you fill it up?

From your catalogs
If you have already cataloged your photos with NeoFinder, or parts of them, you can ask NeoFinder to build a complete list of all the keywords you have already used in these files.

For that, just use the
Add keywords from all catalogs... command from the Tools menu. NeoFinder will add them, and make sure there are no duplicates in the list.

get all keywords


Import from Lightroom or other apps
You can also ask NeoFinder to import a list of keywords from other applications. NeoFinder currently supports two formats. One is a plain text file, with one keyword at each line. You can of course generate such a file yourself with a simple text editor, for example, or as an export from a database..

If you use Adobe Lightroom, you can export their Keywords list by using the Export Keywords command in the Lightroom Metadata menu. That will generate a “Lightroom.txt” file that NeoFinder can import for you.

Please note that this Import will add the new keywords to the list, and makes sure there are no duplicates.

lightroom keyword export


In that same menu, you can also sort the entire keywords list in NeoFinder by name.

Of course, you can also Export the entire NeoFinder keywords list as well. NeoFinder will write a special XML format that other NeoFinder copies can read, or also
abeMeda 7 for Windows.

How do you use these Keywords in NeoFinder?
The entire Keywords list will be available for you when you start typing keywords into the Keywords field of the XMP Editor in the Inspector. NeoFinder will show you the possible keyword matches from your list, and you can simply select any such suggestion and have it entered for you.

add keyword

And as the cool XMP Editor in NeoFinder can even handle multiple selected photos at once, you can quickly add your keywords to many files at once. In this case, you need to use the Add button to prevent accidental changes to multipel files.

If the above “Only allow keywords from this list” option is enabled, you can only use keywords from the keyword list.

If the above “Add all new keywords to this list” option is selected, any possible new keywords freely entered here are added to your keywords list automatically.

add multiple keywords


But of course that is not all.

You can also drag any keyword from the Keywords list and drop it onto a photo in NeoFinder. That will automatically add that keyword to the photo.

How to remove keywords from photos or movies?
If you select one photo or movie, you can edit the Keywords section in the XMP Editor of the Inspector, and add or delete keywords as you please.

For multiple selected items, the procedure is a little bit more complicated. As these files can all have a different set of existing keywords, NeoFinder cannot simply display these for you to edit them.

In this case, you need to type in the keyword you wish to remove form all selected items. But instead of using the Add button, you use the
Remove button underneath the Keywords. That will make sure that NeoFinder removed that particular keyword form all selected items, if possible.


Find photos or movies that use a keyword
If you select a keyword in the Keywords list, and use the context menu, you will be able to quickly find all files that use this particular keyword.

find keyword


That also works for the Keywords section in the XMP editor of the Inspector.

inspector find keyword